(funding is based on FY period October 1-September 30)

Grant recipients progressing toward achieving agreed-upon project outcomes will typically receive the entire allocation in the current fiscal year. It is understood that projects started later in a fiscal year may require continuation beyond the end of the fiscal year. Expenditure and performance reporting will continue until the end of the fiscal year, regardless of when the grant is closed. A grant is considered to be closed when one of the following occurs: 1) the time period for which the grant was awarded has expired; 2) the need for which the grant was awarded is met; 3) changes have occurred and the project has been deactivated (rescission applies); or 4) performance was unfavorable and rescission is directed by the Alabama Community College System Workforce Development Division.

There is no guarantee for continued project funding beyond the grant closeout date. All efforts must be made to ensure that the project is sustainable, if applicable, beyond the grant closeout date. No projects are authorized to begin incurring costs without a signed Grant Agreement and a budget approved by the Workforce Development Division.

The service provider (e.g., training institution) shall serve as fiscal agent and grant recipient. The service provider shall be responsible for administering the grant, reporting performance, submitting timely invoices with supporting documents for reimbursement, and ensuring that funds are used appropriately. Only institutions of the Alabama Community College System (ACCS) may be recipients of these funds.

• Increase internships, apprenticeships, and work-based learning opportunities for the programs offered at the college.
• Connect industry representatives to participants through job shadowing and mentoring opportunities for further career exploration.  
• Work with economic developers, businesses, associations, and local and state agencies to promote the programs offered at the college and build connections and interest in the local workforce. 
• Identify and promote employment opportunities for high wage/ high demand jobs.  
• Expand campus-wide services by providing support for career development, retention, and success.  
• Develop and implement outreach tactics to increase awareness about career service opportunities for students, alumni, faculty, staff, and employers. 

The career coordinator serves as liaison with area businesses and industries to help promote the programs offered at the college and expand work-based learning and employment opportunities. The career coordinator will provide one-on-one and group training opportunities for all aspects of career services to ensure students have the opportunity and skills to obtain a high wage/ high demand job.

Applications must include the proposed activities and the anticipated outcomes appropriate for the length of time the grant is active. The final outcomes and performance targets may be negotiated between the applicant and the Workforce Development Division. The Community College grantee will be required to submit a Career Coordinator Performance Report to the ACCS Workforce Development Division detailing progress towards achieving grant performance measures and objectives by the 15th of each month. The Career Coordinator should record all activities monthly to assist in tracking program services for the target population.   

Data gathered for each of the performance measures will be used to establish benchmarks, and in subsequent years, data will be used to determine gains and/or losses for each of the measures. This information may be used to identify where adjustments are needed to improve the program. 

Projects funded with Workforce Development Division funds from the ACCS will typically receive grant funds through reimbursement by submitting a Monthly Remittance Request as often as monthly, in accordance with the Grant Agreement awarding the funds. The Remittance Report must be accompanied with supporting documentation to receive reimbursement for allowable expenditures. At a minimum, a Remittance Report will be submitted at the end of each quarter to update the Workforce Development Division on the status of the project, regardless of whether funds have been expended. Detailed procedures related to allowable expenses will be stated in the Grant Agreement.

The Community College grantee will serve as the employer and fiscal agent for the Career Coordinator grant. The Career Coordinator Supervisor shall be the initial approver of all expenditure requests for the Career Coordinator grant for the Community College. The Career Coordinator Supervisor should closely monitor all expenditures of the grant’s budget to ensure that the expenditures will not exceed budgeted amounts. Expenditures incurred are for support of the Career Coordinator position and should be submitted by the Community College’s business office to the ACCS Workforce Development Division for reimbursement. A Monthly Remittance Request and supporting documents are required for reimbursement of expenditures. Requests for reimbursement will be approved by the ACCS in compliance with the Grant Agreement and remitted to the Community College in the form of an electronic transfer. Any expenditure determined to be unallowable or failing to meet the requirement for expenditure by the ACCS will be denied for reimbursement and become the financial responsibility of the College.

1. Applications for funds must be received by the ACCS Workforce Development Division in the prescribed format using the ACCS Online Form.
2. Upon submittal, a notification of receipt will be generated to the contact person’s email as entered in the online form.
3. ACCS will conduct a preliminary review of applications for completeness.
4. ACCS will conduct a Career Coordinator Review Committee meeting.
5. Upon approval, the ACCS Workforce Development Division will submit to the applicant a Notification of Award and a Grant Agreement that provides details regarding appropriate accounting and compliance practices.