(funding is based on FY period October 1-September 30)

Grant recipients progressing toward achieving agreed-upon project outcomes will typically receive the entire allocation in the current fiscal year. It is understood that projects started later in a fiscal year may require continuation beyond the end of the fiscal year. Expenditure and performance reporting will continue until the end of the fiscal year, regardless of when the grant is closed. A grant is considered to be closed when one of the following occurs: 1) the time period for which the grant was awarded has expired; 2) the need for which the grant was awarded is met; 3) changes have occurred and the project has been deactivated (rescission applies); or 4) performance was unfavorable and rescission is directed by the Alabama Community College System Workforce Development Division.

There is no guarantee for continued project funding beyond the grant closeout date. All efforts must be made to ensure that the project is sustainable, if applicable, beyond the grant closeout date. No projects are authorized to begin incurring costs without a signed Grant Agreement and a budget approved by the Workforce Development Division.

The service provider (e.g., training institution) shall serve as fiscal agent and grant recipient. The service provider shall be responsible for administering the grant, reporting performance, submitting timely invoices with supporting documents for reimbursement, and ensuring that funds are used appropriately. Only institutions of the Alabama Community College System (ACCS) may be recipients of these funds.

Proposed projects must be aligned to the Alabama Committee on Credentialing and Career Pathways (ACCCP) statewide and/or regional list of in-demand jobs and career pathways. Projects must also be part of a coordinated approach to workforce development and must demonstrate collaboration with the participating local high schools. A spreadsheet of high school partners should be uploaded with your on-line application and must include the date of the last submitted Dual Enrollment for Dual Credit Agreement. Agreements should be renewed and copies sent to ACCS every three years unless changes are required.

Include a valid Dual Enrollment for Dual Credit Agreement(s) with the participating local high school(s) for “credit” courses only. Non-credit courses are not allowable for dual credit under the agreement between the ACCS and the State Department of Education. In addition, dual enrollment applications must meet requirements of ACCS Board of Trustees policies and guidelines 801.01, 801.03, or 801.04 as appropriate, available at: https://www.accs.edu/about-accs/board-of-trustees/policies-and-procedures/.

Dual Enrollment for Dual Credit agreement(s) with secondary educational entities outside of an institutions’ service area must be through written, mutual consent of the respective ACCS institutions’ presidents. All out-of-service area agreements must be filed with the Chancellor’s Office and the secondary education entity. A copy of any out-of-service area agreements must also be uploaded with the application.

Applications must include anticipated outcomes and performance targets appropriate for the length of time the grant is active and the proposed activities. Requests for dual enrollment reports on scholarship students will be requested as needed from ACCS. Previous dual enrollment reports will be used by the ACCS in consideration of grant funding. Reporting requirements specific to the project will be clearly outlined in the Grant Agreement.

Grants funded with Workforce Development Division funds from the ACCS will typically receive funds through reimbursement by submitting a Monthly Remittance Request as often as monthly, in accordance with the Grant Agreement awarding the funds. The Monthly Remittance Request must be accompanied with the Dual Enrollment Backup Cover Sheet and supporting documentation to receive reimbursement for allowable expenditures. At a minimum, a remittance request will be submitted at the end of each semester to update the Workforce Development Division on the status of the grant, regardless of whether funds have been expended. Detailed procedures related to allowable expenses will be stated in the Budget Detail Sheet.

1. Applications for funds must be received by the ACCS Workforce Development Division in the prescribed format using the ACCS Online Form.
2. Upon submittal, a notification of receipt will be generated to the contact person’s email as entered in the online form.
3. ACCS will conduct a preliminary review of applications for completeness.
4. ACCS will conduct a Dual Enrollment Review Committee meeting.
5. Upon approval, the ACCS Workforce Development Division will submit to the applicant a Notification of Award and a Grant Agreement that provides details regarding appropriate accounting and compliance practices.