Policies and Procedures
The Board Policies and Chancellor’s Procedures are available in Adobe Acrobat PDF format below. Policies can be downloaded or viewed online if your browser has the Acrobat Reader plug-in. You may click on the tabs below to quickly jump to a particular set of policies. Click on each item to view the policy or procedure. If a policy has procedures associated with it, those procedures will be accessible by a link below the policy.
New and Updated Policies and Procedures:
- Series 100: Management and Control of the Alabama College System
- Series 200: Local College Administration
- Series 300: Financial Management
- Series 500: Physical Facilities Management
- Series 600: Personnel
- Series 700: Instructional Programs
- Series 800: Students
- Series 900: Institutional Effectiveness
- 101.01 Board of Trustees – Governance Responsibility ( PDF | DOC )
- 101.02 Composition, Appointment, Term of Office ( PDF | DOC )
- 102.01 Chancellor Appointment ( PDF | DOC )
- 102.02 Chancellor Responsibility for Operation of Colleges ( PDF | DOC )
- 102.03 Chancellor Powers and Duties ( PDF | DOC )
- 102.04 Chancellor Decision-Making Authority ( PDF | DOC )
- 102.07 Chancellor – Consolidation or Merger ( PDF | DOC )
- 105.01 Technical-Community College Designation ( PDF | DOC )
- 111.02 Conflict of Interest ( PDF | DOC )
- 201.01 Calendar ( PDF | DOC )
- 202.01 Advisory Committees
- 203.01 President Recruitment and Selection ( PDF | DOC )
- Chancellor’s Procedures (203.01 President Recruitment and Selection)
- 203.02 President: Line of Authority ( PDF | DOC )
- 203.03 President Resignation
- 203.04 President Temporary Appointment ( PDF | DOC )
- Chancellor’s Procedures – 203.04 President Temporary Appointment ( PDF | DOC )
- 203.05 Compensation of College Presidents Policy
- Chancellor’s Guidelines – 203.05 Compensation of College Presidents (PDF | DOC )
- 204.01 Appointment of Local Administrative Staff ( PDF )
- Chancellor’s Procedures – 204.01 Appointment of Local Administrative Staff ( PDF )
- 205.01 Nepotism Statute ( PDF | DOC )
- 205.02 Nepotism Policy ( PDF | DOC )
- 205.03 Employment of Relatives ( PDF | DOC )
- 205.04 Disclosure of Employment of Relatives ( PDF | DOC )
- 205.05 Supervision and Evaluation of Relatives ( PDF | DOC )
- 205.06 Disclosure and Approval of Contract Information ( PDF | DOC )
- 206.01 Court Orders
- 207.01 Position Announcements Professional Faculty or Staff ( PDF | DOC )
- 208.01 Legislation ( PDF | DOC )
- 209.01 Coordination of Legal Counsel ( PDF | DOC )
- 210.01 Policies ( PDF | DOC )
- 211.01 College Closings ( PDF | DOC )
- 212.01 Educational Accreditation Agencies ( PDF | DOC )
- 213.01 College-Related Foundations ( PDF | DOC )
- 214.01 Records State Records Commission ( PDF | DOC )
- 215.01 Alabama College System Lobbying Activities ( PDF | DOC )
- Chancellor’s Procedures – 215.01 Alabama College System Lobbying Activities ( PDF | DOC )
- 216.01 Political Action Committees ( PDF | DOC )
- 217.01 Conferment of Title of Emeritus ( PDF | DOC )
- 218.01 Conferment of Distinguished Service Award ( PDF | DOC )
- 219.01 Violence Threat Response ( PDF | DOC )
- 220.01 Elected State Officials Employment Prohibited ( PDF | DOC )
- 221.01 Proper Signification of Earned and Honorary Degrees ( PDF | DOC )
- 222.01 Open Records Requests (PDF)
- Chancellor’s Procedures – 222.01 Open Records Requests ( PDF )
- 223.01 Information Security – INFOSEC (PDF | DOC)
- Chancellor’s Procedures – 223.01 Information Security – INFOSEC (PDF | DOC)
- 224.01 Expressive Activities – Campus Community (PDF | DOC)
- 301.01 Financial Management ( PDF | DOC )
- 301.02 Accounting Procedures ( PDF | DOC )
- 302.01 Insurance and Fidelity Bonds ( PDF | DOC )
- Chancellor’s Procedures – 302.01 Insurance and Fidelity Bonds ( PDF | DOC )
- 302.02 Treasurer ( PDF | DOC )
- 303.01 Accreditation Expenses ( PDF | DOC )
- Chancellor’s Procedures ( 303.01 Accreditation Expenses )
- 304.01 Financial Reporting ( PDF | DOC )
- Chancellor’s Procedures – 304.01 Financial Reporting ( PDF | DOC )
- 306.01 Short-Term Debt ( PDF | DOC )
- Chancellor’s Procedures ( 306.01 Short-term Debt )
- 306.02 Long-Term Debt ( PDF | DOC )
- 307.02 Reserve Fund ( PDF | DOC )
- Chancellor’s Procedures ( 307.02 Reserve Fund )
- 308.01 Cash and Investment Management ( PDF | DOC )
- Chancellor’s Procedures – 308.01 Cash and Investment Management ( PDF | DOC )
- 309.01 Purchasing ( PDF | DOC )
- Chancellor’s Procedures – 309.01 Purchasing ( PDF | DOC )
- 310.01 Voluntary Payroll Deductions ( PDF | DOC )
- 313.01 Instructional Supplies ( PDF | DOC )
- 315.01 Gifts and Bequests ( PDF | DOC )
- Chancellor’s Procedures – 315.01 Gifts and Bequests ( PDF | DOC )
- 315.02 Solicitation of Gifts from Vendors ( PDF | DOC )
- Chancellor’s Procedures ( 315.02 Solicitation of Gifts from Vendors )
- 316.01 Travel ( PDF | DOC )
- Chancellor’s Procedures – 316.01 Travel ( PDF | DOC )
- 317.01 Cancellation of Uncollectible Debt ( PDF | DOC )
- Chancellor’s Procedures ( 317.01 Cancellation of Uncollectible Debt )
- 318.01 Audits ( PDF | DOC )
- Chancellor’s Procedures ( 318.01 Audits )
- 319.01 Federal Funds ( PDF | DOC )
- 320.01 Auxiliary Services Policy ( PDF | DOC )
- Chancellor’s Procedures – 320.01 Auxiliary Services Policy ( PDF | DOC )
- 321.01 Copyright, Trademark and Patent Ownership ( PDF | DOC )
- Chancellor’s Procedures ( 321.01 Copyright, Trademark and Patent Ownership )
- 322.01 Institutional Membership ( PDF | DOC )
- Chancellor’s Procedures ( 322.01 Institutional Membership )
- 323.01 Code of Ethics in Procurement ( PDF | DOC )
- 324.01 Capital Assets ( PDF | DOC )
- Chancellor’s Procedures ( 324.01 Capital Assets )
- 325.01 Tuition General ( PDF | DOC )
- Chancellor’s Procedures – 325.01 Tuition General ( PDF | DOC )
- 326.01 Fees – General ( PDF | DOC )
- Chancellor’s Procedures – 326.01 Fees – General ( PDF )
- 327.01 Refunds ( PDF | DOC )
- Chancellor’s Procedures ( 327.01 Refunds )
- 328.01 Student Activity and Org Expenditures ( PDF | DOC )
- 329.01 Student Payments ( PDF | DOC )
- 500.01 Use of College Facilities ( PDF | DOC )
- 501.01 Construction, Renovation, and Alteration ( PDF | DOC )
- 502.01 Leases ( PDF | DOC )
- 507.01 Public Use of Institutional Facilities ( PDF | DOC )
- 509.01 Easements and Rights-of-Way ( PDF | DOC )
- 510.01 Safety and Security ( PDF | DOC )
- 511.01 Firearms on Campus ( PDF | DOC )
- 514.01 Use of Tobacco ( PDF | DOC )
- 515.01 Agents, Vendors, Solicitors ( PDF | DOC )
- 516.01 Use of College Name or Logo ( PDF | DOC )
- 519.01 Naming of Buildings ( PDF | DOC )
- 520.01 Purchase, Sale or Acceptance of Real Property ( PDF | DOC )
- 601.01 Equal Employment Opportunity ( PDF | DOC )
- 601.02 Nondiscrimination ( PDF | DOC )
- 601.04 Harassment ( PDF | DOC )
- 602.01 Appointment and Assignment of Personnel ( PDF | DOC )
- 602.02 Posting and Hiring Policy ( PDF | DOC )
- 602.03 Temporary Assignment ( PDF | DOC )
- 602.04 Internal Employee Transfers Policy ( PDF | DOC )
- 602.05 Reorganizations Policy ( PDF | DOC )
- 603.01 Offers of Employment ( PDF | DOC )
- 603.02 Summer Employment of Salary Schedule D Employees Policy ( PDF | DOC )
- 605.02 Faculty Qualifications (PDF)
- 606.01 Compensation for Alabama Community College System Personnel Policy ( PDF | DOC )
- 606.03 Salary Schedule Exceptions ( PDF | DOC )
- 606.04 Placement of Current Salary Schedules ( PDF | DOC )
- 606.05 Supplements or Extra Duty Pay ( PDF | DOC )
- 606.07 Campus Police – Retainment of Badge or Pistol ( PDF | DOC )
- 606.08 Emergency Shelter Duty and Pay Provision ( PDF | DOC )
- 606.09 Salary Schedules ( PDF | DOC )
- 607.01 Evaluation of System Presidents ( PDF )
- Chancellor’s Procedures – 607.01 Evaluation of System Presidents ( PDF )
- Chancellor’s Procedures – 607.01 Evaluation of System Presidents ( PDF )
- 608.01 Instructor Load Hours ( PDF | DOC )
- 608.02 Work Schedules, Duty Days, Holidays ( PDF | DOC )
- 608.03 Instructor Overload Policy ( PDF | DOC )
- 610.01 Leaves with Pay ( PDF )
- 610.02 Paid Absences Due to On-the-Job Injuries ( PDF | DOC )
- 611.01 Leaves Without Pay ( PDF | DOC )
- 612.02 Tuition Assistance ( PDF | DOC )
- 613.01 Drug-Free Workplace ( PDF | DOC )
- 614.01 Fair Labor Standards Act Compliance ( PDF | DOC )
- 615.01 Conflict of Interest ( PDF | DOC )
- 616.01 Personnel Record Information ( PDF | DOC )
- 617.01 Resignations ( PDF | DOC )
- 618.01 Abandonment of Position ( PDF | DOC )
- 620.01 Employee Grievance ( PDF | DOC )
- 620.02 Employee Complaints ( PDF | DOC )
- 620.03 Sexual Harassment Complaints ( PDF | DOC )
- 623.01 Criminal Background Checks ( PDF | DOC )
- Chancellor’s Procedures – 623.01 Criminal Background Checks ( PDF )
- Chancellor’s Procedures – 623.01 Criminal Background Checks ( PDF )
- 624.01 Reduction in Force Policy ( PDF | DOC )
- 701.01 Program Policy
- 702.01 Requests for New Instructional Programs Policy
- Chancellor’s Procedures ( 702.01 Requests for New Instructional Programs )
- 703.01 Instructional Quality Policy
- 704.01 Instructional Sites Policy
- Chancellor’s Procedures ( 704.01 Instructional Sites )
- 705.01 Categories of Instruction and Calculation of Credit Hours Policy
- Chancellor’s Procedures ( 705.01 Categories of Instruction for Calculation of Credit Hours )
- 706.01 Credit Earned Through Nontraditional Means Policy
- Chancellor’s Procedures ( 706.01 Credit Awarded Through Non-Traditional MeansGeneral )
- 707.01 Public Radio-Television Stations Policy
- 708.01 Reserve Officers Training Corps (ROTC) Programs Policy
- 709.01 International Educational Experience Policy ( PDF | DOC )
- Chancellor’s Procedures ( 709.01 International Education Experiences )
- 710.01 Live Work Policy
- Chancellor’s Procedures ( 710.01 Live Work )
- 711.01 Program Advisory Committees Policy
- 712.01 Degrees and Certificates Policy
- Chancellor’s Procedures ( 712.01 Degrees and Certificates ) ( PDF )
- 713.01 Grading System-General Policy
- Chancellor’s Procedures ( 713.01 Grading System-General ) ( PDF )
- 713.02 Grading System Repetition of Courses and Course Forgiveness Policy
- Chancellor’s Procedures – 713.02 Grading System Repetition of Courses and Course ( PDF | DOC )
- 713.03 Grading System-Academic Bankruptcy Policy
- Chancellor’s Procedures ( 713.03 Grading SystemAcademic Bankruptcy )
- 713.04 Grading System – Student Course Overload Policy
- 714.01 Standards of Academic Progress Policy
- Chancellor’s Procedures ( 714.01 Satisfactory Academic Progress )
- 715.01 Graduation Requirements Degrees and Certificates Policy
- Chancellor’s Procedures ( 715.01 Graduation RequirementDegree & Certificates )
- 716.01 Academic Honors Policy
- Chancellor’s Procedures ( 716.01 Academic Honors )
- 717.01 Course Directory Policy
- Chancellor’s Procedures ( 717.01 Course Directory )
- 718.01 Correctional Education Policy
- 719.01 Academic Freedom Policy
- 721.01 Continuing Education Policy
- Chancellor’s Procedures ( 721.01 Continuing Education )
- 722.01 Developmental Education Policy
- Chancellor’s Procedures ( 722.01 Developmental Education )
- 723.01 Calendar – Instruction Policy
- Chancellor’s Procedures ( 723.01 Calendar – Instruction ) ( PDF | DOC )
- 724.01 Loaning Training Equipment Policy
- 800.00 Nondiscrimination ( PDF | DOC )
- 801.01 Admission General ( PDF | DOC )
- Chancellor’s Procedures ( 801.01 Admission General ) ( PDF | DOC )
- 801.02 Admission Accelerated High School Student ( PDF | DOC )
- Chancellor’s Procedures ( 801.02 Admission Accelerated High School Student ) ( PDF | DOC )
- 801.03 Admission Dual Enrollment Dual Credit ( PDF | DOC )
- Chancellor’s Procedures ( 801.03 Admission Dual Enrollment Dual Credit ) ( PDF| DOC )
- 801.04 Admission International Students ( PDF | DOC )
- Chancellor’s Procedures ( 801.04 Admission International Students ) ( PDF | DOC )
- 804.01 Student Aid Programs Scholarship Committee ( PDF | DOC )
- 804.02 Student Aid Programs – Institutional Waivers ( Scholarships ) ( PDF | DOC )
- Chancellor’s Procedures (804.02 Student Aid Programs – Institutional Waivers ( Scholarships ) ) ( PDF | DOC )
- 804.03 Student Aid Programs GED Recipients and Ready to Work ( PDF | DOC )
- Chancellor’s Procedures ( 804.03 Student Aid Programs GED Recipients and Ready to Work ( PDF )
- 805.01 Intercollegiate Athletics ( PDF | DOC )
- 806.01 Student Organizations ( PDF | DOC )
- 807.01 Student Health and Safety ( PDF | DOC )
- 808.01 Student Records ( PDF | DOC )
- 809.01 Attendance ( PDF | DOC )
- Chancellor’s Procedures (809.01 Attendance)
- 900 Institutional Effectiveness – Planning and Evaluation ( PDF | DOC )
- Chancellor’s Procedures ( 900 Institutional Effectiveness – Planning and Evaluation )
- 901.01 Review of College Mission Statement ( PDF | DOC )
- Chancellor’s Procedures ( 901.01 College Mission Statement Procedure )
Public Comment
“All non-board members wishing to be heard by the Board shall be afforded such opportunity during the portion of the meeting so designated. Such comment shall be kept to no more than three (3) minutes in order that all persons shall have an opportunity to speak. Non-members shall sign up to speak no later than 24 hours before the board meeting and shall note which agenda item or topic the speaker wishes to address. Comments shall be addressed to the Board and shall not include any personal or other comments addressed to any particular member of the Board. There shall be no debate and no action taken by the Board during this portion of the meeting. The Board may, in its discretion, limit the number of persons afforded the right to make public comment or otherwise establish procedures for determining the conduct of public comment portion of the meeting.” –from the bylaws of the Alabama Community College System Board of Trustees, adopted May 27, 2015
